Admin & Project Support Officer

Closing Date:

31 August 2022

Duration of contract:

1 year (extension to be based on performance and availability of funds)

Starting Date:

As soon as possible

Travel Requirements:

N/A

Full time position (%FTE):

Full time (100% FTE)

Location:

Ha Noi

Background:

Job Responsibilities:

Admin support

Maintain record and patient confidentiality;
Translate program documents from Vietnamese to English and/or English to Vietnamese;
Generate meeting minutes;
Complete live translations of conversations into English for non-Vietnamese staff;
Complete executive assistant tasks for the Head of the Hanoi Office;
Assist with maintaining Human Resources documents;
Scan and file administrative documents;
Assist with supply procurement and inventory management;
Coordinate events for the Hanoi office;

Project support

Purchase consumables and materials for the project
Receive and hand over materials for the project
Scan, copy documents
Archive documents such as contracts, patient records, communication materials, etc.
Enter and verify patient information in need of vitamin and nutritional support on ONA

Qualifications:

Bachelor’s degree required
At least 2 years of experience in office administration
Fluent in Vietnamese and English
Strong computer skills, including familiarity and comfort with using Microsoft Word, PowerPoint and Excel
Flexibility across a range of field- and office-related tasks
Good attitude, self-motivated, and ability to work well individually as well as in teams
Highly motivated, willing to learn, service-oriented, attention to detail and able to work under high pressure and within a limited time frame
Personal Qualities:
- Highly proactive approach to work
- Tactful and discreet
- Friendly and adaptable when interacting with people
- Confident
- Professional approach to HR

Language Requirements:

Fluent in Vietnamese and English

Applications should include:

A cover letter written in English
A detailed Curriculum Vitae
At least two employment references (Name, Phone Number, Email Address)

How to submit an application:

By e-mail to hr@tbhelp.org
Subject ‘Application for Admin Officer in Hanoi’
No later than 31 August 2022

Compensation will be commensurate with experience.
Full benefits will be included in the compensation package.

All applications will be carefully considered, but only short-listed applicants will be interviewed.
If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.

FIT is an equal opportunity employer.